Hillhead Jordanhill RFC is committed to protecting your personal information and respecting your privacy. This Privacy Notice sets out the purposes for which we will collect, hold and use your personal information and how this might be shared with third-parties. It also explains your rights in respect of your personal information
We may collect, hold and use the following personal information from or about you:
If you are providing personal information on behalf of any other person, you must ensure that you have that person’s permission to do so and for their personal information to be processed in accordance with this Privacy Notice.
Please also note that filming and photography takes places at certain of our matches, trainings and events. By attending any match, training or event, you agree to your image being filmed, photographed or recorded at that match, training or event and grant your permission, free of charge, to use such images in pictures and/or films (including publication on the internet and in social media).
We may collect, hold and use personal information from or about you for the following purposes:
We may ask you if we can process your personal information for other purposes from time to time. If we do so, we will provide you with an additional privacy notice containing information on how we will use your personal information for such additional purposes.
Your name may appear publicly on our websites and social media in the context of team sheets and other match, participation, competition or event related reporting or statistics.
Also, your name, email and telephone number may appear publicly in our Rugby Record publication and on our websites and systems if you are a relevant contact or office bearer for your club, school, body or society. However, we endeavour to supply fowarding email for that purpose, which protect your email from direct exposure.
Otherwise, unless you specifically agree or ask us to share your personal information with a third-party, your personal information may only be shared as follows:
If we share your personal information with third-parties, they will be “processors” and subject to written conditions to only process your personal information in accordance with our instructions and to protect it. We will only share your personal information with third-parties if we are necessarily required to do so for specific purposes and will take reasonable steps to ensure that recipients only process the disclosed personal information in accordance with those purposes.
We are committed to protecting the privacy of children aged 16 or under. We request that children aged 16 or under do not provide any personal information directly to us and that any such information is only provided by the relevant child’s parent or guardian, or with the permission of the relevant child’s parent or guardian.
Your personal information will be held within a password protected cloud server with access restricted to specific club management volunteers and service providers, such as our coaches and physios.
We regularly review access rights to prevent unauthorised access to your personal information.
Your personal information will be held for no longer than is reasonably necessary for the purpose for which it was obtained. We will carry out periodic reviews of the personal information that we hold about you to ensure that this is the case.
Your information may be held for longer than that 5-year period for historical, statistical and record keeping purposes in respect of disciplinary matters, insurance purposes, competition results and scores.
Records of your involvement in a match, competition or event, on team sheets, on results pages or in match reports may be held indefinitely to maintain a record of the game.
We will also retain your personal information to maintain historical, statistical and statutory records in accordance with applicable laws, regulations or guidance.
You have the right to request that any inaccurate or incomplete personal information that we hold about you is modified or corrected at any time.
In certain circumstances, you have the right to request that we delete the personal information we hold about you at any time (although this may adversely affect your ability to participate in our matches, events and competitions or to obtain products and services from us).
In certain circumstances, you have the right to request that we restrict or stop the processing of your personal information for specific purposes at any time (although this may adversely affect your ability to participate in our matches, events and competitions or to obtain products and services from us);
In certain circumstances, you have the right to request that we provide your personal information to you in a particular format for your own re-use.
You have the right to access the personal information that we hold about you by making a “subject access request” of us at any time.
To exercise any of the above rights, please contact us using the details set out below. Any requests will be considered under applicable data protection legislation. If you remain dissatisfied, you have the right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk.
We may change this Privacy Notice at any time. Changes will be published on our website and the date of the most recent revision will appear at the bottom of this page. If changes are significant, these will also be notified to you.
Data Protection Officer, Hillhead Jordanhill RFC, 32 Hughenden Road, Glasgow, G12 9XP
32 Hughenden Rd,Glasgow G12 9XP
Fill out our contact form here and we will be in touch as soon as possible.